Definition

Asset Tag

An asset tag is a physical label — usually a barcode, QR code, or RFID sticker — affixed to a piece of equipment that uniquely identifies it in your tracking system. Scanning the tag pulls up the asset's full history: serial number, install date, warranty status, PM schedule, and service records.

In restaurant CMMS deployments, QR codes have largely replaced barcodes because phones can scan them without a dedicated reader. A line cook reporting a broken oven door scans the QR sticker, the system loads the asset, and a work order is created in seconds.

The hardest part of tagging is not the technology — it's the discipline of doing it for every asset, including the dishwasher nobody remembers buying. Plan a half-day asset-tagging sprint per location when you roll out a CMMS.

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